"I know you are busy, but the question is; What are you busy about?"---Edison

Notes:

Time is:

Time Management is:

"Do You Have A Choice?"

Make a list of the activities which you "Don't have time to do".

 

For example: I don't have time to:

• Return all my phone calls!
• Plan my day!
• Organize my desk!
• Exercise!

 

1.______________________

2.______________________

3.______________________

4.______________________

5.______________________

Notes:

Choices:

What Kind Of Time Person Am I?

Circle eight (8) of the following words that most typify you. Don't linger on any one. Use your first instinct.

Your frame of reference should be your whole life, not just work or home, but your work, home, personal-everything that makes you.

When you have completed the eight (8) that is most like you, wait for further instruction.

 

 

Interpreting "What Kind of Time Person Am I?"

1. Count the number of each symbol that you find by the word you picked and multiply by the factors given you in the table below:

2. Add the numbers at the bottom of the box above to get a total number and compare that total number to the box below of find what Style you are:

3. Read the style that you found in step 2:

Delegator: You tend to delegate to others a lot and take time from them. You may or may not make good use of your own time, but you make sure you get some of everybody else's time too.

Accurate: You tend to be a perfectionist and make good use of your time. You tend to be organized and a stickler for details.

Giver: You tend to give your time away to others. It is a very generous thing to do; however, you do not get your things done when you do this.

Easy Going/Adaptable: You are not in any big hurry and your easy-going manner keeps you from getting your things done and usually prohibits you from accomplishing things for others.

 

Personal Time Wasters

Effective self-management requires each of us to analyze everything we do, look for areas of waste, and then develop an action plan to correct or eliminate those activities that keep us off track.

The first step in this process is to identify your own personal time wasters.

Step One: Identify Time Wasters

The second step in this process is to identify the source of your time wasting activities, for instance, "the system" (such as corporate policy); "the supervisor" (such as interruptions, unclear work assignments); "others" (such as uninvited socializing); and "self" (such as procrastination, lack of goals).

Step Two: Identify Source

The third step may be the most important one-developing and implementing an action plan to change the behavior patterns which permit the waste of time to continue.

Step Three: Develop And Implement An Action Plan

Review the list of thirty-two items and place a checkmark (3-5) next to the items that you think are your biggest time wasters. As you review the items you checked consider each. Is it a time waster? People sometimes view as time wasters activities which are intrinsic to their jobs. For example, if you spend two hour a day on the telephone to service your customers, the telephone is not a time waster. If personal and social conversations are taking one of the two hours, you may well be wasting time. If you don't see yours listed below, please add them on line 33-36.

Time Waster Action Plan

Time Waster:________________________________________________________

1. This time waster is caused by:

2. If I keep this time waster, what will happen?

3. My personal payoff for doing something about this time waster will be:

4. I will know that I am making progress when I:

5. My plan of action on this time waster is to:

An Organized Approach to Self-Management

If you make the decision to improve upon your organizational skills, the process is relatively easy. The difficult part is to break old habits and stay persistent to the new change.

As a starting point, we have devised a self-assessment exercise to help you get a base line of your current skill level.

These basic skills involve successfully managing your activities through time in the following areas:

• Planning
• Directing
• Organizing
• Controlling

Your decision to improve, will assist you in the development of these skill areas and your overall success. Persistence will help you to focus on what needs to be done and assures continuous improvement in the process.

• PLANNING

  Planning considers what needs to be done, how it will be done, who will do what---basically setting goals and establishing strategies for achieving them.

  • ENVISIONING THE OUTCOMES (LONG TERM)
    • Develop a long term perspective to the planning process.
    • Looking back, answer the question, "What major activities or steps helped me to achieve the success and desired outcome?"
    • The time frame should be based on the particular goal. For example, in planning for your career or lifestyle goals, perhaps a five or ten year perspective is appropriate.
    • Add specific long term time frames to each major goal.
  • DETERMINE THE ACTIVITIES/STEPS (SHORT TERM)
    • Brainstorm the specific action steps that you must take to reach your first major accomplishment.
    • This should contain a detailed description of the first major accomplishment or outcome.
    • Ask yourself if these accomplishments ore outcomes are measurable?
    • This will enable you to track your own performance toward a major goal.
  • IDENTIFY ACTIVITIES
    • You can not "do" a goal. You must identify the activities necessary for achieving each goal
• ORGANIZING
  • This particular skill has to do with your ability to determine what resources are necessary to achieve your particular goal.
  • Resources might consist of financial considerations, time constraints, soliciting the help of other, and overall scope of the goal/objectives.
  • In addition, it would be necessary to determine if the resources are readily available to start the implementation process.
• DIRECTING
  • This phase of the process involves the decision on who will do the steps or activities necessary to complete the goal successfully. Are you in a position to delegate or will this goal be totally your responsibility to complete?
  • The determination of due dates are established for each step or activity. These dates must be managed in order to complete the goal on a timely basis.
• CONTROLLING
  • The process of integrating resources with activities on a predetermined schedule and evaluating your effectiveness.
  • It is your ability to stay on target or the person who you assigned to stay on course.
  • The ability to make adjustments when falling behind or ahead of schedule. This skill is your ability to control the completion of a goal or particular outcome.

WHAT IS YOUR P.O.D.C. QUOTIENT?

INSTRUCTIONS: Please respond to each statement according to a scale of 1 to 4, with 1 being the most negative and 4 being the most positive response.

What is your P.O.D.C. Quotient?

Scoring

98 - 112.......Excellent self management skills

70 - 97........Average self management skills

50 - 69........Poor self management skills

49 and below...You're out of control!

This scoring section provides you with an immediate review of those areas where you are strongest and those where you need to develop an action plan to increase your self-management skills.

To score this section, transfer the score you gave each individual item from the previous page onto the space allotted for each number. As soon as you have completed the transfer, total each column to determine the total score per each category. The table under the Total Scores provides you with a reference to determine your strengths and weaknesses.

24-28......Excellent self management skills

17-23......Average self management skills

10-16......Poor self management skills

9 and below...You're out of control

The Habits of Effective People

1. Time to plan your day, each and every day
   • 5-15 minutes
   • Review your "To Do" list
   • Review your commitments
   • Look ahead on your calendar
   • Prioritize the task you wish to accomplish
   • Remember plan your day, work your plan
   • · The question you must ask yourself is, "What is the best use of my time right now?" Alan Lakein
2. Change the habit of saying, "'I'll remember that" to I'll write it down
   • Use some kind of a time management tool
3. Review Your Values and Goals Regularly

   Begin With The End In Mind
   Stephen Covey

4. Attitude Of Positive Expectation

Notes:

What's Important To You?

Values

1. Write each value down as an affirmation. Present tense, positive, as if it were occurring already.

2. Clarify each value with several statements or paragraph. Include why they matter to you.

3. Prioritize each value when you have all of your values written down.

Priority Management

Goal Setting

Steps for Goal Setting

1. Consider your natural talents. Don't underestimate the potential value of any talent. Don't underestimate the extent of your talents.

2. Consider the drive and desire to achieve greater achievement. A great desire, strong will, overpowering determination can off set even modest talent.

3. Consider your resources.

4. Be specific.

5. Is it measurable? If you can't quantify your goals with numbers and dates, it isn't specific enough.

6. Is it action oriented?

7. How realistic is the goal?

8. Is it trackable?

9. Own the goal.

10. Is the goal value supported?

Notes:

Important versus Urgent

URGENT

NOTES:

Goal Setting Form

BR>

Procrastination

What is it?

How to manage it?

Aids in Controlling Procrastination

1. Create a prioritized daily task list

2. Slice up large tasks into little pieces

3. Anticipate and plan for interruptions

4. Do the unpleasant task first

5. Become aware of what you're telling yourself -consciously and unconsciously

6. Make difficult tasks a game

7. Use self discipline, do it NOW

8. Give yourself deadlines and incentives for completing the task

9. Use unexpected moments of free time

10. Plot it out

11. Schedule it

12. Delegate it

13. Delete it

14. Feel the fear and do it anyway

15. Number the arrows

16. No excuses, don't rationalize

TWENTY TIPS FOR ENHANCING TIME

1. Set long-term goals for your personal life and your career.

2. Consult your long-term goals once a month, and revise them if necessary. Identify activities that you can do each day to further your goals.

3. Develop a systematic approach for managing your time.

4. Focus on projects that you are convinced will provide you with the greatest long-term benefits.

5. Set self-imposed deadlines.

6. Made a "to-do" list daily.

7. Set priorities for task and projects.

8. Schedule activities on a master calendar - monthly, weekly, daily and use it as a tickler system.

9. Concentrate your efforts on only one thing at a time.

10. Delegate everything you can to others.

11. Eliminate unnecessary tasks.

12. Plan time for interruptions.

13. Set-up "availability hours" and "quiet time."

14. Learn to say "no" constructively.

15. Remember Pareto's Law (The 80-20 Rule).

16. Try not to work on weekends.

17. Give yourself time off as a special reward when you've accomplished important work and tasks.

18. Don't waste time regretting failures, or feeling guilty about what you don't get done.

19. Remind yourself: "There is always enough time for the important things."

20. Do it now.

Now What?

What are you going to do with this information?

 

 

 

 

 

 

 

 

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